Forms

Forms

All the forms you'll ever need for your Girl Scouting fun can be found right here (or at the VRC). Download and print these PDFs, or visit the VRC for a hard copy.

Crack the Form Codes:

00-XXX	=	Administrative
01-XXX	=	Staff Forms
02-XXX	=	Troop Forms
03-XXX	=	Service Unit Forms
04-XXX	=	Program Resources and Patch Packets
05-XXX	=	SHARE/Fund Development
06-XXX	=	Adult Recognitions
07-XXX	=	Property & Camping
08-XXX	=	Volunteer Services

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Form Downloads

Safety-Wise Updates General Updates 09-09 General Updates 10-09 Online Marketing Information 08-09 Online Marketing Information (SPA) 09-09
Miscellaneous Form Downloads Application Process Change FAQs Recuritment Flyer Troop Website Guidelines

00-100	Archives Donation
Form used to document items that are donated to the GSCM History and Archive Committee (both the donor and the Archive Committee get a copy of the form)
Revised: 06/09

00-101	Items Loaned to History and Archives
Form used to document items that are being loaned to the GSCM History and Archive Committee (both the donor and the Archive Committee get a copy of the form)
Revised: 06/09

00-200	GSCM Volunteer Development
Volunteer policies approved by the Board of Directors
Revised: 06/04

00-218	Nominating Committee Referral
Form to recommend someone to the Nominating Committee to be considered for a position on the Board of Directors, Nominating Committee, or as a National Council Delegate.
Revised: 08/09

00-220	Operational Volunteer Problem Resolution
Procedure in place to resolve conflicts/problems
Revised:07/03

00-221	Council Policies
Resource for Girl Scout volunteers with Financial and Money Earning Policies and GSCM Volunteer policies
Revised:04/06

00-600	Crisis Communications Plan
Please e-mail the VRC for this form: vrc@gscm.org Procedures and standards for volunteers to follow in certain situations in the event of a crisis, emergency or serious accident
Revised:06/10

00-600a	Emergency Procedures
The front of the emergency procedures card (6 to a page)
Revised: 10/05

00-600b	Emergency Procedures Card
The back of the emergency procedures card (6 to a page)
Revised 10/05

00-805	Consistent Messages
Outlines 12 messages about Girl Scout membership needing consistent interpretation
Revised: 06/03

00-2010a	Adult Registration

	Revised: 05/09

00-2010b	Girl Registration

	Revised: 05/09


02-002	Parent/Guardian Permission Forms
To be used when a troop leaves the meeting place
	Revised: 07/11

02-206	Troop/Group Sponsorship Agreement
A signed agreement with an individual or business to support a specific Girl Scout Troop/Group
	Revised: 06/03

02-207	Permission for Troop/Group Money Earning
Form to use to get approval to do a money-earning activity. MUST BE SUBMITTED IN TRIPLICATE
	Revised: 07/11

02-209	Guidelines for Using Troop/Group Funds
Guidelines for appropriate use of Troop/Group funds with reference to Safety-Wise and Blue Book of Basic Documents
	Revised: 06/03

02-210	Inventory of Troop/Group Resources

	Revised: 06/10


02-211	How Families, Friends and the Community Can Help
A list of ways that families, friends and community members may support Girl Scout Troops/Groups and GSCM
	Revised: 02/05

02-217	Troop/Group Roster
A form to list all the members of a Troop/Group
	Revised: 03/09

02-218	Troop/Group Status Report
End of year report used to provide information about the leadership role of a Troop/Group, the Troop meeting place and time for the upcoming year and girl bridging information
	Revised: 03/09

02-218a	Troop/Group Annual Report Financial Information
End of year report that provides a financial accounting of income and expenses for the year for a Troop/Group
	Revised: 03/09

02-228	Request for Certificate of Insurance
Form needed to request a certificate of insurance; request should be made 20 days prior to the start of an event
	Revised: 06/03

02-259	Troop/Group Activity Work Sheet
Form used by adults working with girls on a specific activity
	Revised: 07/03

02-260	Summary Record of Completed Activities
Form used to summarize activities by members of a Troop/Group
	Revised: 07/03

02-261	Girl's Record
A comprehensive record of a girl's registration, camping and service record as well as events attended, training taken and individual achievements
	Revised: 07/03

02-264	Troop/Group Attendance Record
Form to keep track of attendance; the record is the property of the Troop/Group to which the record applies
	Revised: 07/03

02-265	Troop/Group Dues Record
Form to keep track of dues paid by each member of the Troop/Group
	Revised: 07/03

02-266	Detailed Cash Record of Troop/Group
Form used to record income and expenses for a Troop/Group
	Revised: 07/03

02-407	Volunteer Expense Reimbursement
Form used to record volunteer expenses for reimbursement by GSCM (requires staff signature and approval)
	Revised :06/03

02-442	Tax Exempt Card
Current tax exempt card for use by Troops/Groups/Service Units/Council (exp. 9/30/2012)
	Revised: 09/07

02-600a	Junior Girl Scout Awards Record
A form to keep track of an individual Junior Girl Scout's earn recognitions (badges, leadership, Safety, Bronze Award) and Troop/Group awards and patches
	Revised: 08/04

02-600bc	Interest Project Documentation
A form to keep track of individual 1-17 Girl Scout earned Interest Projects
	Revised: 05/10

02-600d	Brownie Girl Scout Awards Record
A form to keep track of an individual Brownie Girl Scout’s earned recognitions (Try-Its, Safety Award), Troop/Group awards and patches
	Revised: 05/10

02-600e	Daisy Girl Scout Awards Record
A form to keep track of an individual Daisy Girl Scout’s Petals, Troop/Group awards and patches
	Revised: 05/10

02-600g	Teens 11–17 Awards Record
A form to keep track of an individual Teen Girl Scout’s earned recognitions other than IPAs
	Revised: 06/06

02-779	Health History Record
Form to be filled out each year to update medical information for each registered girl and adult in a Troop/Group
	Revised: 02/05

02-0828	Girl Scout Resource Packet for Trips and Travel
The Trip Application is needed when Troop/Group takes an extended trip of three nights or more. This form is also used when traveling by rental van or chartered transportation.
	Revised: 07/11

02-1602	Troop/Group Meeting Planning Sheet
A form to outline activities/business for one meeting from the Opening to the Closing
	Revised: 06/03

02-1603	Troop/Group Monthly Planner
Easy way to plan meetings for each week during the month
	Revised: 06/03

02-1604	Troop/Group Yearly Planning Chart
A year at a glance way to plan your Troop/Group events
	Revised: 02/04

02-1605	Ceremony Chart
Outlines a ceremony from the room set-up to who is responsible for each part of the ceremony
	Revised: 06/03

02-1617	Budget Worksheet
Form used when determining income and expenses for an event at the Troop/Group, Service Unit, or Council level
	Revised: 07/03

02-1758	Bank Account Information
Form to list Troop/Group bank, account # and signers
	Revised: 06/10

02-1761	New Leader Quick Guide
Booklet to guide new Leaders through some basic events that occur throughout Girl Scouting
	Revised: 06/10

02-1765	Membership Incentive Program
The Super Troop and Super Troop Plus Program recognizes troops who achieve the highest standards of program, planning, participation, and organization



03-115	Service Unit Manager Position Description
Outlines duties & responsibilities of the SUM
	Revised: 06/03

03-116	Troop/Group Coordinator Position
Outlines duties & responsibilities of this position
	Revised: 06/03

03-201	Request for Numeral Guards
Form to request membership pins and/or numeral guards for adult volunteers. Goes to the Membership Specialist
	Revised: 04/09

03-220	Service Unit/Cluster Financial Information
End of year report of the finances of a Service Unit/Cluster
	Revised: 07/03

03-236	Troop/Group Leader/Co Position Description
Outlines the duties & responsibilities of a Leader/Co-Leader
	Revised :08/09

03-286	Event Packet
The purpose of this resource is to provide you with some basic guidelines that will help you put on a successful and safe event for the troop/Group level, Service Units or Council-Wide
	Revised: 03/09

03-300	Facts About GSCM and GSUSA
A brief overview of Girl Scouting and what GSCM has to offer and facts about Girl Scouts of the USA
	Revised: 03/09

03-302	Minor Photo Release
This form gives GSCM the right to use photos taken of girls and adults at Girl Scout events in GSCM publications and on its website
	Revised: 07/09

03-303	Adult Photo Release
This form gives GSCM the right to use photos taken of girls and adults at Girl Scout events in GSCM publications and on its website
	Revised: 08/09

03-320	Volunteer Appointment Form
A form signed by the Service Unit Manager or Membership Specialist that appoints a volunteer to a specific position
	Revised: 06/04

03-321	Service Team Appointment
A form signed by the Membership Specialist or GSCM staff member that appoints the Service Unit Manager to their position
	Revised: 07/03

03-322	Task Sheet for Membership Year
This outlines the job assignment for a specific volunteer
	Revised: 07/03

03-323	Volunteer Application Form
The form filled out by any person interested in a volunteer position with GSCM
	Revised: 08/10

03-328	Troop/Group Committee Member Position Description
A form that describes the duties & responsibilities for anyone interested in serving as a Troop/Group committee member
	Revised: 06/03

03-329	Troop/Group Committee Chairperson Position Description
Form that describes the duties & responsibilities for anyone interested in serving as a committee chairperson
	Revised :06/03

03-330	Volunteer Opportunities
List of different ways volunteers can serve GSCM
	Revised: 04/04

04-401	Local and National Pen Pal
Use this form when requesting a Local or National Pen Pal Troop.
	Revised: 11/09

03-423	SU Registration Batch Form
Form used by the Service Unit Registrar for deposits of more than one troop
	Revised: 03/09

03-506	Service Unit Membership Registrar Position
Outlines the duties and responsibilities of this position
	Revised: 06/03

03-701	Meeting Agenda
Form used to help a person presiding over a meeting to plan their agenda and allow enough time for each section
	Revised :07/03

03-0828	Girl Scout Trip Application
Application is to be used by all Girl Scout Levels when taking an all day trip and simple overnight trip taken out of the state of Maryland, and for Juniors through Ambassadors when taken a trip of 3 or more nights within the continental United States
	Revised: 04/07

03-1717	Cluster Annual Report
End of year report for a Cluster
	Revised: 06/03

03-1718	Service Unit Annual Report
End of year report for a Service Unit
	Revised: 03/09

03-1719	Troop/Group Information for Next Year
Form to list the Troops/Groups in a Cluster and/or Service Unit; used with forms (03-1717) & (03-1718)
	Revised: 06/03

03-1758	SU Registrar Instructions

	Revised: 03/09

03-1761	Event Attendance Report
Attendance Sheets used at events
	Revised: 01/04

03-1762	Service Unit Plan of Work Overview
The Service Unit Plan of Work is intended to help you evaluate your success and in partnership with you Membership Specialist, map-out your Service Unit goals for the upcoming year
	Revised: 03/07
03-1763	Volunteer Application Process Instructions

	Revised: 08/10


04-401	Local and National Pen Pal
Use this form when requesting a Local or National Pen Pal Troop. NOTE: This program requires at least a one year commitment.
	Revised: 8/10

04-601	Junior Badge Troop's Own Booklet
Booklet explaining what is need when developing a Troop's Own Badge
	Revised: 11/07

04-601a	Junior Badge Troop's Own Application
Application to submit a Troop's Own Badge
	Revised: 11/07

04-602	Troop's Own Try-It Booklet
Booklet explaining what is needed when developing a Troop's Own Try-It
	Revised: 11/07

04-602a	Troop's Own Try-It Application
Application to submit a Troop's Own Try-It
	Revised: 11/07

04-603	IPA Troop's Own Booklet
Booklet explaining what is needed when developing a Troop's Own IPA
	Revised: 11/07

04-603a	IPA Troop's Own Application
Application to submit a Troop's Own IPA
	Revised: 11/07

04-629	The Girl Scout Gold Award Booklet
Contains the steps necessary for Girl Scout Seniors and Ambassadors to plan and apply for approval of their Gold Award project.
	Revised: 03/10

04-631	Cadette/Senior/Ambassador Leadership Awards
This resource describes the different Leadership Awards that older girls are able to earn.
	Revised: 12/08

04-632	Community Service Bar Approval Form
Explaination for the Community Service Bars and project approval form.
	Revised:04/06

04-636	The Girls Scout Silver Award Booklet
Contains the steps necessary for Girl Scout Cadettes to plan and submit their Silver Award Project for review
	Revised:03/10

04-638	Bronze Award Guide
Guide for Earning the Girl Scout Bronze Award
	Revised: 03/10

04-800	Global Travel Appendix
Travel Resources, Handouts and Forms, revision date
	Revised: 04/09

04-801	Adult Guide to Girl Scout Global Travel
Adult Guide to Girl Scout Global Travel, Serves as a companion to The Girl Scout Guide to Global Travel and The Girl Scout Travel Log, revision date
	Revised: 04/09

04-802	Girl Scout Travel Log
A journal for girls to record their travel experiences – before, during, and after your trip, revision date
	Revised: 04/09

04-803	Exploration: Girl Scout Guide to Global Travel
akes girls through the steps of planning their own international group trip. It’s filled with tips for traveling abroad, revision date
	Revised: 04/09

04-810	SWAPS
Information on what SWAPS are and a list of ideas for making swaps
	Revised: 07/03

04-903	Request for Resources and Materials
The form used to request resources & materials from the Volunteer Resource Center
	Revised: 06/03

04-1121	Financial Assistance Application for Girl, Adult or Troop/Group
Form used to apply for financial assistance to attend Girl Scout activities they could not otherwise afford
	Revised:06/06

04-1122	Financial Assistance Helpful Tips
Sample of currently sponsored financial aid items
	Revised: 04/06

04-3110a	Girl's Program Activity Card
This form is used to register a Troop/Group or Individual Girl for a GSCM Program Event
	Revised: 09/07

04-3119	Bridge to Ambassador Requirements
Requirements for earning the Bridge to Girl Scout Ambassador.
	Revised: 2010


04-401	Bridging from Senior to Ambassador
Requirement to Bridge from Girl Scout Senior to Girl Scout Ambassador
	Revised: 04/09


05-015	SHARE Awards Form
Realization recognizes the first Service Unit to achieve their SHARE goal in a geographic area and Enterprising Innovation recognizes successful SHARE promotion in a new and innovative way.
	Revised: 02/09

05-101	Matching Gift Flyers
Informational flyer on how Troops/Groups can benefit from the Matching Gift Program
	Revised: 06/03

05-102	Patio Order Form
Form to purchase bricks and other items In Honor/Memory of someone for placement in the Patio Garden at GSCM
	Revised: 06/03

05-103	Tribute Roses and Cards
An explanation of and order form to purchase Tribute Roses and/or Cards through GSCM In Honor/Memory of someone
	Revised: 06/03

05-510	SHARE Program Ideas
List of ideas to encourage SHARE participation
	Revised: 06/03

05-512	SHARE Troop Resource Manual
Resource Manual for Troop/SHARE Leader for SHARE Annual Giving Campaign
	Revised: 07/11

06-100	Adult Recognition's Digest
Recognitions and awards for adult volunteers/Service Units
	Revised: 07/04

06-101	Outstanding Leader Award
Nomination form and process to nominate a Girl Scout Leader for the Outstanding Leader Award
	Revised: 11/10

06-104	Thanks Badge
Nomination form and process to nominate an adult for the Thanks Badge.
	Revised: 11/10

06-104b	Thanks Badge II
Nomination form and process to nominate an adult for the Thanks Badge II.
	Revised 11/10

06-115	Black-Eyed Susan Award

06-116	Appreciation Pin
	Coversheet and Nomination form for Appreciation Pin.
	Revised: 11/10

06-118	Daisy Award
Nomination form and process to nominate an adult who serves Troops/Groups, Service Units, Council or Girl Scouts in a supporting role
	Revised: 11/10

06-119	Outstanding Volunteer Award
Nomination form and process to nominate an individual for outstanding service beyond the expectations of their position
	Revised: 11/10

06-120	The Honor Pin
Nomination form and process to nominate an adult for the Honor Pin.
	Revised 11/10

06-121	Special Supporters Certificate
The Special Supporters Certificate honors Groups or individuals who have supported Girl Scouting in communities within a council jurisdiction


06-200	Phi Strappelli Brochure
Information about the Phi Strappelli Award
	Revised: 09/08

06-201	Phi Strapelli Application and Reference
Forms used to apply to the Leadership Development Fund for a project. Three reference forms are needed to complete the application process
	Revised: 08/09

06-202	Thelma Banks Cox Brochure
Information about the Thelma Banks Cox Award.
	Revised: 05/10

06-202a	Thelma Banks Cox Troop Application
Form used to apply to the Academic Achievement Award.
	Revised: 05/10

06-202b	Thelma Banks Cox Indiviual Girl Application
Form used to apply to the Academic Achievement Award.
	Revised: 05/10



07-118	Request for Use of Council–Owned Site
The form used to reserve a GSCM property for use by Troops/Groups/Service Units
	Revised: 06/03

07-127	Incident/Accident Report Form
Report form to be completed and mailed to GSCM within 48 hours of an Incident/Accident
	Revised: 12/05

07-147	Guide to Council Properties
Resource listing council properties/directions/facilities
	Revised: 06/10

07-172	Council Property Site Fees
The list of fees associated with using GSCM property
	Revised: 10/09

07-204	Youth Group Pass Application
The process and application for Troops/Groups/Service Units to apply for a Youth Group Pass to use at MD State Parks
	Revised: 06/10

07-290	Service Unit Encampment/Special Event Campsite Reservation Request
Form used by Service Units to request the use of Council-owned property for encampments & special events
	Revised: 07/03

07-1273	Girl Health Examination Record
Medical form used for a Wider Opportunity and/or International Travel experience
	Revised: 07/03

08-1410	Leadership Development Pin/Leaf Application
The form used to apply for a Leadership Development Pin and leaves for volunteers who have taken trainings/workshops
	Revised: 08/09

08-1411	Request for Home Study Packets

	Revised: 08/09

08-1423	Adult Development Training Card
The form used to document an adult volunteer’s participation in Adult Development Training courses/workshops
	Revised: 06/03

08-1466	Training Registration
Form used to register for Adult Development Training Courses
	Revised: 11/09

08-1602	First Aider Registration
Form used to verify the credentials of Registered Nurses, Physicians, Paramedics, Physician’s Assistants, and Emergency Personnel listed as a Troop/Group First Aider
	Revised: 01/04

08-1722	Welcome to Girl Scouts Leadership
For new leaders to use at the Meet and Greet with your Service Team or your Membership & Community Development Specialist.
	Revised: 8/10